Do you know how to delegate? The benefit to everyone is huge if you do it well. So is the cost if you don’t, not least to yourself.
So, what’s your current ability? A good way to find out is to to rate it on a scale of 1 to 10.
This article will hopefully give you what you need to take it nearer to 10.
Why delegate work?
First and foremost, it’s to make more time for you. The essence of good time management is to do what matters. Master the art of delegation and you’ll spend much more of your time doing just that.
Do you want to give others new opportunities? Learn how to delegate tasks and you allow people to develop themselves.
When you give them responsibility, you’re saying ‘I trust you’. You may find that this trust pays off as they introduce new ways of doing things.
Why you don’t delegate work
When you delegate, you set up a system -- always an effort to implement. This is the point at which people moan that ‘it’s quicker to do it yourself’. Is it?
Do you need to be busy? This is a trap if you’re busy doing things that someone else could, or should, do. We can only think one thought at a time. You need time and thought to plan and execute the real work, not busy work.
‘No one else can do it’. This one may be true. Or not. The trick here is to take the time to decide if the task is one that only you can do, or if it’s best done by another.
How to delegate work
How not to delegate tasks
There are people who are superb at delegating work, but still bad at delegating. Why? They don’t do any of the dirty work themselves. Set an example. A teacher who asks teenagers to pick up paper from the classroom floor at the end of the lesson will get a better response if he shows he’s willing to do it himself.
When not to delegate
Some things can’t be shared. Confidential work needs to be kept confidential. Work may genuinely be too complex -- if someone isn’t up to the task, it’s not fair on anyone to pass it on. Can they cope with the ‘thinking’ aspect of the work, or is it uniquely yours?
You delegate tasks all the time, at work and at home. Practice and refine your ability to delegate and you’ll free up more time to do things that challenge, relax and excite you.
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Last week's TMS question results (Feb 20-26):
"When is it hardest to manage your time?"